10 stunning Interview Questions with body language tips for Freshers

Pic —-

Body Language at Interview – the real tips 

Body Language plays a vital role during our non-verbal communication and it is bitter truth at most of us especially freshers prepare for verbal communication but avoid non-verbal communication, viz. body language at interviews. 

you might get thousands of interview questions on about yourself revolving around psychological questions but body language with posture meanings, examples and samples are found rarely. So in this post, we have brought facts which are least bothered about but are most vital during an interview.

Without further ado let’s start 

Body Language Meanings 

10 stunning Interview Questions with body language tips for Freshers

Pic —-

Body Language at Interview – the real tips 

Body Language plays a vital role during our non-verbal communication and it is bitter truth at most of us especially freshers prepare for verbal communication but avoid non-verbal communication, viz. body language at interviews. 

you might get thousands of interview questions on about yourself revolving around psychological questions but body language with posture meanings, examples and samples are found rarely. So in this post, we have brought facts which are least bothered about but are most vital during an interview.

Without further ado let’s start 

Body Language Meanings 

Creative Thinking – the inevitable ingredient of HR! 7 effective ways to enhance it

Effective ways to enhance Creative Thinking in HR Professionals

If you ask me, why creative thinking is an inevitable ingredient of HR qualities? I can only say if it is not there, HR fails. HR being an important function of any organization creates, introduces and sustains processes which are vital for the growth of any firm. So if the creator is not creative, chances are its creation will be shredded. If being creative is the best way to take HR to the next level, we should know methods to enhance creativity in us. Here are rapid seven ways that will help an HR to act creatively.

1. Socializing & sharing thoughts2. Empathy in action3. Be Imaginative 4. Pragmatism in life5. Correlation among vivid events6. Watch Your Ingenious Thoughts 7. Sometimes it is good to be Stupid

1. Socializing & sharing thoughts

Being HR if we are not mixing around and sharing our thoughts with others then we are curtailing our creativity. Yes, socializing & sharing thoughts boost creativity a lot. Sharing thoughts swings our mood to the directions which were not possible if we are alone. A mix of ample thoughts from different perspectives can lead to the construction of a new set of thoughts for our mind to process on.
Well, it highly depends on an individual’s ability, how to see the things or accept the viewpoints of others. Sometimes, during a conversation with another fellow, we don’t easily go with the flow and argue a lot on a topic. These talks and arguments in the form of thoughts are stored in our sub-conscious mind and reflected back again & again in conscious mind when we think something similar or try to concentrate on some HR issues like employee grievance, recruitment challenges or any personal problem. As thought process deepens, we can find that our problems do have some correlation with those talks and arguments and surprisingly, we see some new ideas popping up in our mind, framed out of those talks and these new ideas are usually solutions to our problems. This is how creative thinking works.
Truly, it depends mostly on the thought process of a person, but creativity does need some raw material to work on. No doubt, socializing and sharing thoughts give the best easily available platform to go ahead.

2. Empathy in Action

Being HR, we tend to meet people with problems. It is our emphatic capacity to place ourselves in another’s shoe and feel & experience the same pain which other person is facing. Now the question is what has it to do with creativity? Well, driven by empathy, if we are ready to understand and solve other’s problem we can act creatively.
Solving problem with emphatic approach requires great caring and understanding, and our subconscious mind keeps calculating the shortest route to reach the solution. Our thought process moves to higher consciousness state, and we are desperate to look for creative ideas that can make a significant move towards healing the person.

3. Be Imaginative

It is always good to go ahead with an analytical mind to take important decisions in life. But it is also good to blend our analytical thinking with some ‘out of cage’ thinking. Sometimes thinking some things are happening as in fantasy or daydreaming can trigger our mind in a surprising way, and we can find easy answers to impossible appearing problems.
As an HR specialist, we tend to come across diverse personalities in our life. Dealing with all, in the same way, can cause chaos and disturbance among us. We deal with different people differently, so it is better to keep changing the approach with some dreamy or artistic efforts with creative thinking to get the impossible change that is not possible with the normal analytical approach.

4. Pragmatism in Life

Pragmatism means doing things based on concepts and experience rather just mere ideas and thoughts. Yes, it is important to think deeper and act faster. If you are to act on one thing, make sure to plan out things very wisely and then act so. This is what pragmatism is all out. Keeping in mind the ins and outs of action is what being practically mean. We often hear from our dear one, “Man, think practically, is it possible in life?”
The now question is, how being pragmatic in life will enhance creative thinking in us. Being realistic triggers new thoughts that lead to actionable priorities and build creative thinking.

5. Correlation among vivid events

Well, talking about these things in public can trigger some controversies and arguments. But to get the real soup out of this idea, one has to practice it independently with full faith and confidence in it. Correlating few incidents, moments and thoughts can revamp your flashbulb memory– A flashbulb memory is a highly detailed, exceptionally vivid ‘snapshot’ of the moment and availability heuristic– is a mental shortcut that relies on immediate examples. The rapid assimilation of thoughts can bring out new ideas and creative thinking that you are looking for.

6. Watch Your Ingenious Thoughts

If you wonder what ingenious has to do with our creativity, then you are not alone. Even I didn’t know it. So I referred Oxford Dictionary and got what exactly ingenious means.
The meaning of ingenious amazes me. This word defines the real you. This word substantiates the capacity and attitude to become more creative by embracing your ideas resulting out of several ideas around you. If you are a type of person, who has the tendency to have different ideas or solutions to any problems at any time in your life. You are an ingenious person.
The good news is this quality is found in everyone. Just you don’t focus it creatively. Yeah, sometimes, there is no other option left but being and acting creatively. If you keep a watch on your tentative actions triggered by random ideas, you are already on track to become a more creative thinker. Now you need to keep it up.

7. Sometimes it is good to be Stupid

Ah~ Every time you don’t need to be a wise man. Forget about being a wise man. Nobody is always right and wise. So it is better to remain silent and be thought a fool than to speak out and remove all doubt.
That said, sometimes you need not focus on everything around you. At certain times, when you don’t get relevant ideas by putting all your efforts and applying all methods, then it is time to keep your eyes open and mouth shut. Let the subconscious mind keep working until it gets a solution. Loosen your thought process, loosen your action, let mind calm and rest and fall in a meditative state. Hope you will get the solution to that problem, but it is up to you to decide if it is worthy to speak thoughts that can remove all doubt or if it is still better to be stupid.
How do you think creatively? Share your methods in the comment box below.

Getting Familiar with Payroll & Salary – Process and Calculations

Payroll Processing Basics

What is Payroll?

In general terms, payroll is a list of employees working in a company eligible for salary. (ref) In this list against each employee name, a record of its salary, wage, bonus and tax information are maintained. The department in a company working on calculations and payment of salary and wage is commonly called payroll department. Payroll term is also widely used to refer to: the total amount of money that a company pays to its employees. You might have often heard the words ‘salary’ and ‘payroll’ alternatively from many people while asking salary to someone. Like, “May I know what is your payroll?’ or “Hey, what is your salary?” Though these words represent same intent and people respond with amount they get monthly but here is

Difference between Salary and Payroll

Salary is fixed amount of money paid to employee whereas, payroll a list of employees who receive the salary (ref).

What is Payroll in Human Resources?

Payroll in HR is a process by which workers get a monthly payment. It involves preparing salary and producing salary slip with mention of all payables, deductions, and reimbursements. Payroll department looks after this process. It takes care of record keeping, pay data verification, tax depositing and reporting along with releasing salary of employees per month. (ref)

What is Payroll Management System?

As per Dolphin Technologies – ‘The Payroll Management System deals with the financial aspects of employee’s salary, allowances, deductions, gross pay, net pay etc. and generation of pay-slips for a specific period. The outstanding benefit of Payroll Management System is its easy implementation.’

What is Process of Payroll?

Payroll Processing is processing the salary of the employees and process involved is:- >Joining Formalities >Updating Employee Database >Processing salary slip with regard to designing the break-up of salary and considering the deduction like leave, salary advance, travel and other statutory. >To take care of deductions through the data of leave availed as per attendance and pending salary and travel advance. >While processing salary slips care should be taken to delete the resigned employees, name, add new employees name and calculate pro-rate or proportionate gross salary depending upon a number of days worked in that particular month.

Payroll Example

  • (For e.g., June salary is being processed and an employee has joined on 11th June. His gross salary Rs. 6000/-pm the number of days worked in June is only 20 days i.e. from 11th June to 30th June [Any month in the year 30 days should be considered for salary processing], and on 10/07 i.e., salary date his gross is only 4000/- i.e., from next month i.e., from July that employee will get Rs. 6000/-

>Again while processing June salary increments or any reimbursement should be considered.

  • (Increments usually depends upon management i.e., yearly once and the amount of increment is decided based on the performance of the employees and most important is treat given from that employee).
  • (Reimbursement means conveyance reimbursement, travel reimbursement, telephone or any other amount spent by the employee for official purpose but against approval from Accounts or HR manager).

>Further in this June salary arrears if any of the previous months should be added to the gross [Arrears means increment will be summed to June month which he was eligible from April. So assume increment amount decided was Rs. 1000/pm, then arrears is Rs. 3000/- from April to June. o For e.g., July salary after increment is Rs. 7000/- o July Salary 7000 o Arrears from April to June 3000 o Deduction XXX o Net Salary XXX Again while processing next month salary in this pays lip arrears should be removed and only gross of Rs. 7000/- will be processed. Net salary means Gross minus (-) deductions. Gross salary is the amount an employee receives as a salary, before any deductions. After processing salary slips, a summary of all the pay slips would be prepared.

Things to double check while Payroll Processing

>Taking care of employee database regard to their date of appointment, address, telephone numbers, references, employee department/code number, PF number, ESI number, performance parameters and incremental due date. >Monitoring employees leave eligibility; leave availed, leave availability and deductions wherever necessary. >Taking care of employee’s corporate salary accounts with regard to filling account opening forms, along with PF, ESI, and employment registration forms. >Preparation of pay slips of with regard to designing break-up of gross salary and taking care of statutory deductions such as PF, ESI, PT, TDS, and other viz leave deductions etc. along with the conveyance and travel claims and salary disbursements. >Preparation of summary for all the pay slips. >Monitoring PF, ESI, PT remittances, filling, etc. >Routine tax planning for salaried personnel.

How to Calculate Salary/Payroll

As we know salary is an individual amount that an employee gets through payment. While Payroll is total amount that an organization pays to employees. Before understanding calculation, we have to understand salary structure Breakup. There are some components in salary which are taxable, hence are deducted while calculating payroll.

Salary Structure Breakup

Before landing any company’s salary breakup we should know that Each company may have its own salary structure consisting of various payroll components that may be unique to that company only. Also, many location-specific laws such as Labor Welfare Act, Payment of salary and wages act, and the Minimum Wages Act affect the payroll calculations. Under minimum wages act, the employees need to be given some mandatory salary components such as Basic, DA, and HRA.

Here is a sample of salary breakup or more specifically we call payroll components PARTICULARS ————————————————————–
(A) Monthly Allowances a. Basic : b.HRA c. Conveyance Allowance d. Child Education All. e. Other
(B) Annual Benefits a. LTA b. Medical Reimbursement c. Family
(C) Variable Salary a. Performance Linked Incentive: b. Bonus
(D) Retiral Benefit a. PF: b. Superannuation: c. Gratuity :
(E) Other Prerequisite (Equivalent Amount in Rs) Mediclaim Insurance:
a. Coverage Amount (……………………………….)
b. Premium Amount:—————– Personal Accident Insurance
c. Coverage Amount (……………………………….)
d. Premium Amount:—————– ————————————————————–

How benefits and deductions affect payroll calculation

Tax Deducted at Source (TDS) is a mandatory part of Deduction from Salary under Section 192 of the Income-tax Act, 1961, if the salary is more than maximum amount exempt from tax. Few of the salary components that impact TDS deduction are Click image to enlarge If you liked this post, please share with your friends. Share your thoughts in the comment box below.  

Proven Practices to Attract and Retain Top Talent in Your Company

A competitive and progressive organization fully understands the value of its workers — particularly its best performers. They are the movers and shakers that do more than what’s expected of them and are committed to securing great results for the advantage of the company. They are the bright future of the organization. The impressive performance of these special personalities generates a lot of buzz not only within the organization but also across the operations of competitors.

When a company does exceptionally well, other industry players are automatically alerted and they get the scoop on the key personalities’ success. Their brains start scheming for ways that they too can achieve the same success. Sad to say, in such cases, instead of developing their own formula for success, companies often just choose to pirate an important variable in the more successful player’s formula. They offer a bigger salary and other irresistible incentives to a top talent that belongs to that leading organization so that he’ll be swayed to jump ship and swim toward theirs. Such a tactic is common in all industries, which is why smart companies employ various strategies to prevent their valuable top talents from getting pirated.

If your organization is thriving due to the solid contribution of your in-house talents, it’s imperative to implement proven effective strategies or practices for retaining your best performers and attracting new ones. In doing so, you can maintain the momentum of your company’s success and secure its future. A top recruitment agency in Abu Dhabi rounds these practices up in the list below.

Invest in expanding the talents and skills of your top performers

When you provide top talents opportunities for further growth, it doesn’t only indicate the company’s desire for further success; it also shows the organization’s increasing faith that these people can become more than they are. This can create the feeling of security that everybody seeks.

Provide thoughtful rewards and incentives

Incentives and rewards say, “You did very well, we appreciate your effort and you deserve to be honored.” When top talents know that their hard work and sacrifices are recognized and greatly valued, many of them cease to consider the idea of exploring opportunities outside of the company they already serve. It’s also worth mentioning that it can further motivate your best performers to consistently work hard and raise the quality of their output. Likewise, when your company becomes known for presenting thoughtful rewards and incentives, you get a powerful marketing tactic. You will attract more competitive talents that are looking for an organization to work for that is focused on superior performance.

Improve the work environment

Take a cue from Google, which has made coming to work a treat for its employees. Making changes to the work environment can impact work culture and make it more conducive for higher productivity. Demonstrate your company’s concern towards he well-being of your workforce by beautifying spaces (perhaps even adding a game room or fitness center where people can have fun and recharge their energy during their break time), purchasing ergonomic chairs, and getting rid of work cubicles to encourage collaborative work for higher quality output.

Provide nutritious lunches and a well-stocked pantry

This is another effective tactic in keeping top performers “at home.” You need to support their process by getting rid of potential distractions or time-consumers. If top performers’ meals are provided, it helps maintain their work routine since they don’t have to think about it anymore. They’ll appreciate this because preparing food or even going out to buy their lunch can take time and attention away from the work they need to accomplish.

Include them in important company decisions

It’s always a privilege for employees to be able to share their sentiments and suggestions in important forums that will determine the path of the organization. According to UAE recruitment agencies, when you involve employees in decision-making, it will cement not only their idea that the company cares about them but also the fact that the company has reliable plans to secure their future. All of these practices are focused on making workers feel appreciated. There’s no beating this formula in making people feel content where they are even if there are temptations all around. Treat your top performers well and they will give your company not only their best work but their loyalty as well.


AUTHOR BIO

ROBERT MURRAY A passionate recruiter with more than 12 years in the executive search industry, Robbert Murray heads Robbert Murray & Associates as an international headhunter and business partner in the MENA region, specializing in the FMCG, retail, telecom and engineering sectors. He has been featured in the Gulf 2020 CEO Report, ZAWYA BusinessPulse and Eniday, speaking about changing trends in the recruitment industry, upcoming jobs in energy, oil and gas by 2020-2025, and how Robbert Murray & Associates is focusing and growing in the MENA region.

10 thoughts on evolving Workforce Management, HR, and Payroll Software Markets

Every business organization has an access to certain defined resources. The ones that reach the pinnacles of success are those who can make efficient use of these resources. Workforce management and Human Resources is an important part of every organization that aims to bring out the best in every employee. With the help of modern technologies like cloud based systems, analysis of employee performance, staff scheduling and other innumerable tasks can now be done easily.

There are organizations that handle multi location retail vendors these days. Integrating specialist workforce management tools and having the best processes and APIs can make a lot happen. Let us have a look at these 10 thoughts on Workforce management, Human resources and Payroll software, that can be involved in the evolution of these markets.

1.  Cloud Based Systems 

Nowadays, Payroll systems and employee management tools are used by Human Resources to gauge the credibility of the employees and their contributions to the system. Organisations are dependent on their employees to offer solutions to the problems that are faced. As they are the main resources to be nurtured by any firm.

2.  Artificial Intelligence

 Another boon of the twenty-first century, this technique can be used to predict employee expectations and curtail the tasks to be carried out by the Human Resources in shaping the skills and knowledge of the employees.

3.  Employing Self-Service Technologies 

Nowadays the world has become fast, virtual and versatile. Services are available all around the clock that includes banking, online shopping and others. The most effective organizations should empower their employees by giving access to manage thing like shifts, availabilities and others. Cloud based systems can help in keeping direct communication to the employee through web portals. These factors help streamline the processes.

4.  Infractions should be treated evenly 

Most organizations have regulations that determine the time when employees should show up or take breaks. The work hours are fixed for each employee. But often, these are not evenly managed by the team leaders or managers. Thus, tools that would keep a count of these infractions can give valuable input regarding employee involvement.

5.  Ease in achieving compliance 

 Since the development of the company depends a lot on the input of the employee; failure to comply with some regulatory mandates often leads to serious consequences. Learning alerts, simple automated rules and the proper audits are a great way to comply with the employee.

6.  Transparent Payroll Policy 

 Misunderstanding the payroll policy can be a serious setback for both the employee and the organization. A transparent payroll policy can sort out lot of issues like underpaid taxes and employee misconceptions.

7.  Employee Input in the Payroll System 

The policy of transparency is not always enough to make the employees understand the details of payment processing. Thus employee inputs taken from staff meetings can give a lot of data related to employee expectations. Data analytics and regression models can be used to chalk out the relation between employee payments, their expectations, and performance.

8.  Flexible workforce solutions are a key today 

Often the workforce management developed for a prior scenario can be oppressive for the new employees, even if it was efficient and acceptable during its inception. Artificial intelligence and Machine learning systems can come in handy to map the change in employee expectations and extrapolate to produce a well-defined solution.

9.  Increased interaction 

Increasing employee interaction helps in achieving better performance. Constantly engaging your employees has been one of the best-known solutions to boost workforce management. Integrating global systems having an interface for integrated talent and learning applications has myriad benefits.

10.  Changing the age old standards of 9 to 5 jobs 

The 9 to 5 eight-hour work-days were probably introduced during the Industrial Revolution. It should not be considered as ‘working time’ any longer. Employees now take calls during commutes, check and respond to emails before bed and at other times when they are not at the office. All of these should be considered before working out a working time. Tools integrated into the systems should account for such time as well.

These are some thoughts on the evolution of Workforce Management, Human Resources and Payroll Software markets which might play an important role in the near future.

Author Name : Utsav Upadhyay

Author Email : utsav@softwaresuggest.com

Author Bio : I am  currently advising clients how to create and manage effective advertising campaigns in accordance with the principles of Inbound Marketing. I offer Inbound Marketing auditing services, which are a great way of determining what your company’s strong and weak points are. I also provide Inbound Marketing training and consultation sessions via callhippo Marketing Sessions. In Free time I research about Payroll and HR management services.

Creative Thinking – the inevitable ingredient of HR! 7 effective ways to enhance it

Effective ways to enhance Creative Thinking in HR Professionals

If you ask me, why creative thinking is an inevitable ingredient of HR qualities? I can only say if it is not there, HR fails. HR being an important function of any organization creates, introduces and sustains processes which are vital for the growth of any firm. So if the creator is not creative, chances are its creation will be shredded.

If being creative is the best way to take HR to the next level, we should know methods to enhance creativity in us. Here are rapid seven ways that will help an HR to act creatively.

1. Socializing & sharing thoughts
2. Empathy in action
3. Be Imaginative
4. Pragmatism in life
5. Correlation among vivid events
6. Watch Your Ingenious Thoughts
7. Sometimes it is good to be Stupid

1. Socializing & sharing thoughts

Being HR if we are not mixing around and sharing our thoughts with others then we are curtailing our creativity. Yes, socializing & sharing thoughts boost creativity a lot. Sharing thoughts swings our mood to the directions which were not possible if we are alone. A mix of ample thoughts from different perspectives can lead to the construction of a new set of thoughts for our mind to process on.
Well, it highly depends on an individual’s ability, how to see the things or accept the viewpoints of others. Sometimes, during a conversation with another fellow, we don’t easily go with the flow and argue a lot on a topic. These talks and arguments in the form of thoughts are stored in our sub-conscious mind and reflected back again & again in conscious mind when we think something similar or try to concentrate on some HR issues like employee grievance, recruitment challenges or any personal problem. As thought process deepens, we can find that our problems do have some correlation with those talks and arguments and surprisingly, we see some new ideas popping up in our mind, framed out of those talks and these new ideas are usually solutions to our problems. This is how creative thinking works.
Truly, it depends mostly on the thought process of a person, but creativity does need some raw material to work on. No doubt, socializing and sharing thoughts give the best easily available platform to go ahead.

2. Empathy in Action

Being HR, we tend to meet people with problems. It is our emphatic capacity to place ourselves in another’s shoe and feel & experience the same pain which other person is facing. Now the question is what has it to do with creativity? Well, driven by empathy, if we are ready to understand and solve other’s problem we can act creatively.
Solving problem with emphatic approach requires great caring and understanding, and our subconscious mind keeps calculating the shortest route to reach the solution. Our thought process moves to higher consciousness state, and we are desperate to look for creative ideas that can make a significant move towards healing the person.

3. Be Imaginative

It is always good to go ahead with an analytical mind to take important decisions in life. But it is also good to blend our analytical thinking with some ‘out of cage’ thinking. Sometimes thinking some things are happening as in fantasy or daydreaming can trigger our mind in a surprising way, and we can find easy answers to impossible appearing problems.
As an HR specialist, we tend to come across diverse personalities in our life. Dealing with all, in the same way, can cause chaos and disturbance among us. We deal with different people differently, so it is better to keep changing the approach with some dreamy or artistic efforts with creative thinking to get the impossible change that is not possible with the normal analytical approach.

4. Pragmatism in Life

Pragmatism means doing things based on concepts and experience rather just mere ideas and thoughts. Yes, it is important to think deeper and act faster. If you are to act on one thing, make sure to plan out things very wisely and then act so. This is what pragmatism is all out. Keeping in mind the ins and outs of action is what being practically mean. We often hear from our dear one, “Man, think practically, is it possible in life?”
The now question is, how being pragmatic in life will enhance creative thinking in us. Being realistic triggers new thoughts that lead to actionable priorities and build creative thinking.

5. Correlation among vivid events

Well, talking about these things in public can trigger some controversies and arguments. But to get the real soup out of this idea, one has to practice it independently with full faith and confidence in it. Correlating few incidents, moments and thoughts can revamp your flashbulb memory– A flashbulb memory is a highly detailed, exceptionally vivid ‘snapshot’ of the moment and availability heuristic– is a mental shortcut that relies on immediate examples. The rapid assimilation of thoughts can bring out new ideas and creative thinking that you are looking for.

6. Watch Your Ingenious Thoughts

If you wonder what ingenious has to do with our creativity, then you are not alone. Even I didn’t know it. So I referred Oxford Dictionary and got what exactly ingenious means.
The meaning of ingenious amazes me. This word defines the real you. This word substantiates the capacity and attitude to become more creative by embracing your ideas resulting out of several ideas around you. If you are a type of person, who has the tendency to have different ideas or solutions to any problems at any time in your life. You are an ingenious person.
The good news is this quality is found in everyone. Just you don’t focus it creatively. Yeah, sometimes, there is no other option left but being and acting creatively. If you keep a watch on your tentative actions triggered by random ideas, you are already on track to become a more creative thinker. Now you need to keep it up.

7. Sometimes it is good to be Stupid

Ah~ Every time you don’t need to be a wise man. Forget about being a wise man. Nobody is always right and wise. So it is better to remain silent and be thought a fool than to speak out and remove all doubt.
That said, sometimes you need not focus on everything around you. At certain times, when you don’t get relevant ideas by putting all your efforts and applying all methods, then it is time to keep your eyes open and mouth shut. Let the subconscious mind keep working until it gets a solution. Loosen your thought process, loosen your action, let mind calm and rest and fall in a meditative state. Hope you will get the solution to that problem, but it is up to you to decide if it is worthy to speak thoughts that can remove all doubt or if it is still better to be stupid.
How do you think creatively? Share your methods in the comment box below.

Getting Familiar with Payroll & Salary – Process and Calculations

Payroll Processing Basics

What is Payroll?

In general terms, payroll is a list of employees working in a company eligible for salary. (ref) In this list against each employee name, a record of its salary, wage, bonus and tax information are maintained. The department in a company working on calculations and payment of salary and wage is commonly called payroll department. Payroll term is also widely used to refer to: the total amount of money that a company pays to its employees. You might have often heard the words ‘salary’ and ‘payroll’ alternatively from many people while asking salary to someone. Like, “May I know what is your payroll?’ or “Hey, what is your salary?” Though these words represent same intent and people respond with amount they get monthly but here is

Difference between Salary and Payroll

Salary is fixed amount of money paid to employee whereas, payroll a list of employees who receive the salary (ref).

What is Payroll in Human Resources?

Payroll in HR is a process by which workers get a monthly payment. It involves preparing salary and producing salary slip with mention of all payables, deductions, and reimbursements. Payroll department looks after this process. It takes care of record keeping, pay data verification, tax depositing and reporting along with releasing salary of employees per month. (ref)

What is Payroll Management System?

As per Dolphin Technologies – ‘The Payroll Management System deals with the financial aspects of employee’s salary, allowances, deductions, gross pay, net pay etc. and generation of pay-slips for a specific period. The outstanding benefit of Payroll Management System is its easy implementation.’

What is Process of Payroll?

Payroll Processing is processing the salary of the employees and process involved is:- >Joining Formalities >Updating Employee Database >Processing salary slip with regard to designing the break-up of salary and considering the deduction like leave, salary advance, travel and other statutory. >To take care of deductions through the data of leave availed as per attendance and pending salary and travel advance. >While processing salary slips care should be taken to delete the resigned employees, name, add new employees name and calculate pro-rate or proportionate gross salary depending upon a number of days worked in that particular month.

Payroll Example

  • (For e.g., June salary is being processed and an employee has joined on 11th June. His gross salary Rs. 6000/-pm the number of days worked in June is only 20 days i.e. from 11th June to 30th June [Any month in the year 30 days should be considered for salary processing], and on 10/07 i.e., salary date his gross is only 4000/- i.e., from next month i.e., from July that employee will get Rs. 6000/-

>Again while processing June salary increments or any reimbursement should be considered.

  • (Increments usually depends upon management i.e., yearly once and the amount of increment is decided based on the performance of the employees and most important is treat given from that employee).
  • (Reimbursement means conveyance reimbursement, travel reimbursement, telephone or any other amount spent by the employee for official purpose but against approval from Accounts or HR manager).

>Further in this June salary arrears if any of the previous months should be added to the gross [Arrears means increment will be summed to June month which he was eligible from April. So assume increment amount decided was Rs. 1000/pm, then arrears is Rs. 3000/- from April to June. o For e.g., July salary after increment is Rs. 7000/- o July Salary 7000 o Arrears from April to June 3000 o Deduction XXX o Net Salary XXX Again while processing next month salary in this pays lip arrears should be removed and only gross of Rs. 7000/- will be processed. Net salary means Gross minus (-) deductions. Gross salary is the amount an employee receives as a salary, before any deductions. After processing salary slips, a summary of all the pay slips would be prepared.

Things to double check while Payroll Processing

>Taking care of employee database regard to their date of appointment, address, telephone numbers, references, employee department/code number, PF number, ESI number, performance parameters and incremental due date. >Monitoring employees leave eligibility; leave availed, leave availability and deductions wherever necessary. >Taking care of employee’s corporate salary accounts with regard to filling account opening forms, along with PF, ESI, and employment registration forms. >Preparation of pay slips of with regard to designing break-up of gross salary and taking care of statutory deductions such as PF, ESI, PT, TDS, and other viz leave deductions etc. along with the conveyance and travel claims and salary disbursements. >Preparation of summary for all the pay slips. >Monitoring PF, ESI, PT remittances, filling, etc. >Routine tax planning for salaried personnel.

How to Calculate Salary/Payroll

As we know salary is an individual amount that an employee gets through payment. While Payroll is total amount that an organization pays to employees. Before understanding calculation, we have to understand salary structure Breakup. There are some components in salary which are taxable, hence are deducted while calculating payroll.

Salary Structure Breakup

Before landing any company’s salary breakup we should know that Each company may have its own salary structure consisting of various payroll components that may be unique to that company only. Also, many location-specific laws such as Labor Welfare Act, Payment of salary and wages act, and the Minimum Wages Act affect the payroll calculations. Under minimum wages act, the employees need to be given some mandatory salary components such as Basic, DA, and HRA.


Here is a sample of salary breakup or more specifically we call payroll components PARTICULARS ————————————————————–
(A) Monthly Allowances a. Basic : b.HRA c. Conveyance Allowance d. Child Education All. e. Other
(B) Annual Benefits a. LTA b. Medical Reimbursement c. Family
(C) Variable Salary a. Performance Linked Incentive: b. Bonus
(D) Retiral Benefit a. PF: b. Superannuation: c. Gratuity :
(E) Other Prerequisite (Equivalent Amount in Rs) Mediclaim Insurance:
a. Coverage Amount (……………………………….)
b. Premium Amount:—————– Personal Accident Insurance
c. Coverage Amount (……………………………….)
d. Premium Amount:—————– ————————————————————–

How benefits and deductions affect payroll calculation

Tax Deducted at Source (TDS) is a mandatory part of Deduction from Salary under Section 192 of the Income-tax Act, 1961, if the salary is more than maximum amount exempt from tax. Few of the salary components that impact TDS deduction are Click image to enlarge If you liked this post, please share with your friends. Share your thoughts in the comment box below.  

Proven Practices to Attract and Retain Top Talent in Your Company

A competitive and progressive organization fully understands the value of its workers — particularly its best performers. They are the movers and shakers that do more than what’s expected of them and are committed to securing great results for the advantage of the company. They are the bright future of the organization. The impressive performance of these special personalities generates a lot of buzz not only within the organization but also across the operations of competitors.

When a company does exceptionally well, other industry players are automatically alerted and they get the scoop on the key personalities’ success. Their brains start scheming for ways that they too can achieve the same success. Sad to say, in such cases, instead of developing their own formula for success, companies often just choose to pirate an important variable in the more successful player’s formula. They offer a bigger salary and other irresistible incentives to a top talent that belongs to that leading organization so that he’ll be swayed to jump ship and swim toward theirs. Such a tactic is common in all industries, which is why smart companies employ various strategies to prevent their valuable top talents from getting pirated.

If your organization is thriving due to the solid contribution of your in-house talents, it’s imperative to implement proven effective strategies or practices for retaining your best performers and attracting new ones. In doing so, you can maintain the momentum of your company’s success and secure its future. A top recruitment agency in Abu Dhabi rounds these practices up in the list below.

Invest in expanding the talents and skills of your top performers

When you provide top talents opportunities for further growth, it doesn’t only indicate the company’s desire for further success; it also shows the organization’s increasing faith that these people can become more than they are. This can create the feeling of security that everybody seeks.

Provide thoughtful rewards and incentives

Incentives and rewards say, “You did very well, we appreciate your effort and you deserve to be honored.” When top talents know that their hard work and sacrifices are recognized and greatly valued, many of them cease to consider the idea of exploring opportunities outside of the company they already serve. It’s also worth mentioning that it can further motivate your best performers to consistently work hard and raise the quality of their output. Likewise, when your company becomes known for presenting thoughtful rewards and incentives, you get a powerful marketing tactic. You will attract more competitive talents that are looking for an organization to work for that is focused on superior performance.

Improve the work environment

Take a cue from Google, which has made coming to work a treat for its employees. Making changes to the work environment can impact work culture and make it more conducive for higher productivity. Demonstrate your company’s concern towards he well-being of your workforce by beautifying spaces (perhaps even adding a game room or fitness center where people can have fun and recharge their energy during their break time), purchasing ergonomic chairs, and getting rid of work cubicles to encourage collaborative work for higher quality output.

Provide nutritious lunches and a well-stocked pantry

This is another effective tactic in keeping top performers “at home.” You need to support their process by getting rid of potential distractions or time-consumers. If top performers’ meals are provided, it helps maintain their work routine since they don’t have to think about it anymore. They’ll appreciate this because preparing food or even going out to buy their lunch can take time and attention away from the work they need to accomplish.

Include them in important company decisions

It’s always a privilege for employees to be able to share their sentiments and suggestions in important forums that will determine the path of the organization. According to UAE recruitment agencies, when you involve employees in decision-making, it will cement not only their idea that the company cares about them but also the fact that the company has reliable plans to secure their future. All of these practices are focused on making workers feel appreciated. There’s no beating this formula in making people feel content where they are even if there are temptations all around. Treat your top performers well and they will give your company not only their best work but their loyalty as well.


AUTHOR BIO

ROBERT MURRAY A passionate recruiter with more than 12 years in the executive search industry, Robbert Murray heads Robbert Murray & Associates as an international headhunter and business partner in the MENA region, specializing in the FMCG, retail, telecom and engineering sectors. He has been featured in the Gulf 2020 CEO Report, ZAWYA BusinessPulse and Eniday, speaking about changing trends in the recruitment industry, upcoming jobs in energy, oil and gas by 2020-2025, and how Robbert Murray & Associates is focusing and growing in the MENA region.

10 thoughts on evolving Workforce Management, HR, and Payroll Software Markets

Every business organization has an access to certain defined resources. The ones that reach the pinnacles of success are those who can make efficient use of these resources. Workforce management and Human Resources is an important part of every organization that aims to bring out the best in every employee. With the help of modern technologies like cloud based systems, analysis of employee performance, staff scheduling and other innumerable tasks can now be done easily.

There are organizations that handle multi location retail vendors these days. Integrating specialist workforce management tools and having the best processes and APIs can make a lot happen. Let us have a look at these 10 thoughts on Workforce management, Human resources and Payroll software, that can be involved in the evolution of these markets.

1.  Cloud Based Systems 

Nowadays, Payroll systems and employee management tools are used by Human Resources to gauge the credibility of the employees and their contributions to the system. Organisations are dependent on their employees to offer solutions to the problems that are faced. As they are the main resources to be nurtured by any firm.

2.  Artificial Intelligence

 Another boon of the twenty-first century, this technique can be used to predict employee expectations and curtail the tasks to be carried out by the Human Resources in shaping the skills and knowledge of the employees.

3.  Employing Self-Service Technologies 

Nowadays the world has become fast, virtual and versatile. Services are available all around the clock that includes banking, online shopping and others. The most effective organizations should empower their employees by giving access to manage thing like shifts, availabilities and others. Cloud based systems can help in keeping direct communication to the employee through web portals. These factors help streamline the processes.


4.  Infractions should be treated evenly 

Most organizations have regulations that determine the time when employees should show up or take breaks. The work hours are fixed for each employee. But often, these are not evenly managed by the team leaders or managers. Thus, tools that would keep a count of these infractions can give valuable input regarding employee involvement.


5.  Ease in achieving compliance 

 Since the development of the company depends a lot on the input of the employee; failure to comply with some regulatory mandates often leads to serious consequences. Learning alerts, simple automated rules and the proper audits are a great way to comply with the employee.

6.  Transparent Payroll Policy 

 Misunderstanding the payroll policy can be a serious setback for both the employee and the organization. A transparent payroll policy can sort out lot of issues like underpaid taxes and employee misconceptions.

7.  Employee Input in the Payroll System 

The policy of transparency is not always enough to make the employees understand the details of payment processing. Thus employee inputs taken from staff meetings can give a lot of data related to employee expectations. Data analytics and regression models can be used to chalk out the relation between employee payments, their expectations, and performance.

8.  Flexible workforce solutions are a key today 

Often the workforce management developed for a prior scenario can be oppressive for the new employees, even if it was efficient and acceptable during its inception. Artificial intelligence and Machine learning systems can come in handy to map the change in employee expectations and extrapolate to produce a well-defined solution.

9.  Increased interaction 

Increasing employee interaction helps in achieving better performance. Constantly engaging your employees has been one of the best-known solutions to boost workforce management. Integrating global systems having an interface for integrated talent and learning applications has myriad benefits.

10.  Changing the age old standards of 9 to 5 jobs 

The 9 to 5 eight-hour work-days were probably introduced during the Industrial Revolution. It should not be considered as ‘working time’ any longer. Employees now take calls during commutes, check and respond to emails before bed and at other times when they are not at the office. All of these should be considered before working out a working time. Tools integrated into the systems should account for such time as well.

These are some thoughts on the evolution of Workforce Management, Human Resources and Payroll Software markets which might play an important role in the near future.

Author Name : Utsav Upadhyay

Author Email : utsav@softwaresuggest.com

Author Bio : I am  currently advising clients how to create and manage effective advertising campaigns in accordance with the principles of Inbound Marketing. I offer Inbound Marketing auditing services, which are a great way of determining what your company’s strong and weak points are. I also provide Inbound Marketing training and consultation sessions via callhippo Marketing Sessions. In Free time I research about Payroll and HR management services.